There's currently no direct way to get the result in this way. Is this because the parse json code needs to be changed when using the sharepoint version of 'get file content'? -Joe. I tried to follow what you did above, but am getting this error message:Fix invalid expression(s) for the input parameter(s) of operation 'Get_response_details'. However if your message doesn't use that info, you can skip and go straight to the SEND AN EMAIL step. Set your-user-name-here to the user name for your SMTP server account. Send email with specific attachment based on Form response. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. Power Platform Integration - Better Together! Check out the latest Community Blog from the community! If I have answered your question, please mark your post as Solved.If you like my response, please give it a Thumbs Up.CheersManuel. In this example, we'll create another flow from blank. But I have a last question :Do you know how to change the name of the file that is uploaded in the form and then moved to my OneDrive? This Power Automate Tutorial Video covers the following: Create Microsoft Forms with File Upload Save MS Forms Response & Attachments to SharePoint List Save MS Forms Attachments to Document Library Save MS Forms Attachments to Folders Send Group Forms Attachments & Response in Outlook Email can not find a way, Was able to Make a doc in word that would add the customer name but can not add the report as an attachment To send the form data as an attachment to the e-mail message, click Send the form data as an attachment, select the Attach the form template to ensure that users can open the form check box, and then type a name for the form in the Attachment Name box. This is messing with my attendee numbers and adding to my email work load. In under 5 minutes you should get an email with the attachments from the form. Sorry, some error happened. you can dump the output of the form response into a file to then attach to the email and send (this will require more work). These fields can contain both static text and text that is generated dynamically from workflow lookups. Corey has always focused on rapid adoption of new Microsoft technologies including Office 365 and Azure. Add an attachment Select Home > New Email. Give your cloud flow a name > search for, and then select Manually trigger a cloud flow, and then select Create. all your form answers are collected in an online spreadsheet. Rob Los Gallardos Microsoft Power Automate Community Super User 0 Likes Reply iamcstevenson-ts I hope I can sent you tonight some instructions. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. Thanks for posting this, it has really helped me with the flow I am making! And as@RobElliotthas shown, you can also format the email to present a particular format which is handy when you want to see things in certain ways. Save and test your flow. Form entries are added to an excel file in a Teams channel file storage. At our office we have a similar need. June 10, 2019. @michellekafelthis is the simple flow I put together for my form. With Microsoft Forms, you can send your form or quiz to students, parents, and colleagues and collect their responses in a few different ways, depending upon your needs. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Find links to more information about functions in the See Also section. . Tip:You can also specify a field or use a formula to create the value for each box except the Introduction box. Power Platform Integration - Better Together! The "Parse JSON" action should look something like this after you select Done: Search for "create share link" and select the OneDrive for Business action Create share link. Tip:If the function requires parameters, select the function in the Insert Function dialog box, click OK, and then in the Formula box in the Insert Formula dialog box, double-click the function that you added, and click a field or group. Modify the following email related settings in the code: Set your-SMTP-host to the name of the SMTP server that you have access to. By using the Send an Email action in the Workflow Designer, you can set up your custom workflow to send emails to you or to any other specified user or group. However, you could try instead to use Microsoft Flow and when a new form is submitted, to have the results emailed to you (see my template below as an example). Choose the account you want to sign in with. In this example, we'll start with another pre-built template and customize it to create a vacation approval request. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. I noticed your response in this tread about emailing responses in a formatted email. Please do update us. Or if they are all going to be the same extension, e.g. This step allows Power Automate to use the test run to generate a sample JSON schema for the uploaded file. Learn moreabout Microsoft Forms or get startedright away and createa survey, quiz, or poll. But when you fill in the steps you can fill in at the to field theresponders e-mail adress. Select dynamic content to include details from the form response in the approval request. The attachments can be of any numbers and formats. Thank you. If you configure your form template to include the form as an attachment to the e-mail message, you can also attach the form template to the e-mail message. How? I too am very keen to have this function made available please. In the upper-right corner of the window, select the Edit pencil icon to open the flow canvas. So in the add attachment action, in the file name field try selecting file name with extension from the dynamic content box. Hello, thanks for the input! For now it can't be done from the Forms section. Then you need to do a ForEach to get each file and then you can send them. Select an invitation iconfor your chosendelivery method. It says that you want to receive an email when someone fills in the survey. By default, after users submit a form, InfoPath keeps the form open and displays a message to indicate if the form was successfully submitted. It was my fault, sorry. Send form invitations and manage notifications. Now that we have the file content in an array we can send the email. Labels: Automated Flows Message 1 of 7 2,986 Views This video is a step-by-step tutorial on how to leverage Power Automate flows to save Microsoft Forms Responses along with the attachments (multiple file upl. Links to the attachments are entered into the appropriate cell in the Excel file. Follow the steps to send an email when there's a new form response, but send the email to the responder. Select dynamic content to include details from the form response in your email. Archived Forums 461-480 > Web Forms. It's work,but he attached file is not the same as the uploaded file in the form. Jan 23 2021 Change the keyboard shortcut for the Submit button on the Standard toolbar and the Submit command on the File menu. Set your-account-password to the password for your SMTP server account. Yes, I do :). Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. I would suggest having a play with the email option, I suspect it's the best way for you to resolve your issue. To create a custom message to indicate if the form was successfully submitted, select the Use custom messages check box, and then type your messages in the On success and On failure boxes. I'm able to select If "A" then "B" but I cannot get the attachment to add to the email Have your problem been solved? Specific people in my organization can respond -Only people or groups in your organization that you specify can respond to your form or quiz. KatrienVds I understand that, but I don't think I set up the FLOW correctly, then. As a result, when users open the form, InfoPath automatically adds a Submit button to the Standard toolbar and a Submit command to the File menu. Please take a try and let me know if you have any problems. Check out the latest Community Blog from the community! @Damien Rosarioyes that's the way we do it as well: send an email via flow to the responder which can be nicely formatted with our logo etc and any other info we want to give them, and we often then add the response to a SharePoint list. Delete the Office 365 "Get my profile (V2)" step that comes with the template. We want to hear from you! Colby Solved! Do you have any suggestions as to how I can send emails from Microsoft Flow only for the questions people answer? That will start your flow each time a response is submitted through Microsoft Forms. In each column in the table, select the corresponding dynamic content. Select Collect responses. I works as a consultant/trainer where my breadth of knowledge makes me ideally suited to combine Administrative, Development, and SharePoint Designer topics. Believe from the Form response you should be able to check by an IF condition to determine what type of query is related to? In the Submit Options dialog box, select the Allow users to submit this form check box. Search for "parse" and select Parse JSON. If you're not sure where to start, these are some of the most common ways people use Microsoft Forms with Power Automate: You can turn on email notifications for the form's owners in your form settings. Find out more about the Microsoft MVP Award Program. You could refer to screenshot below to create the flow to send the email with attachment from the uploaded files in the form response: https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate. Set your-email-address-here to your own email address. We will supply values for the array later in an Apply to each loop. Choose the account you want to sign in with. A great place where you can stay up to date with community calls and interact with the speakers. Set up your survey so names aren't recorded when collecting responses. Then if it is a frequent request that we have one educational materials for they would select that within the form and power automate would send them the document to support their question. Power Platform and Dynamics 365 Integrations. Like really, really useful!!!! You need to provide the one in the JSON so that you have the file and the extension. The Power Automate flow will dynamically retrieve the file attachments and send an email unique to each submission.This is based on a video I did here https://youtu.be/9G9GNeknemg on how to attach multiple files to an email sent via Power Automate.If you are new to JSON, arrays, objects and creating expressions, please watch the following https://youtu.be/6nJSUNh579w00:00 Intro00:51 Looking at Form Responses in Power Automate03:16 SharePoint Document Library of Files04:04 Building flow to handle multiple answers to a question13:00 Test and Demo, submit the form and receive an email with attachments14:19 Building flow to handle multiple questions22:27 Test and Demo, submit a form, receive attachments based on multiple questions23:36 Send Email with attachments from List Item Created25:24 Exploring some of the flow history and logic26:20 Outro Go to Solution. The body of the ticket/email is blank. You can also specify if you want the form to appear in the body of the e-mail message or as an attachment to the message. Tip: You can turn on email receipts for respondents in your form settings. To do that you need to use Parse JSON to parse the contents of the question in the response where the files were uploaded. Files uploaded to a Microsoft Form are automatically stored in the Form creators OneDrive for Business account. In the Insert Formula dialog box, do one of the following: To use a field in the formula, click Insert Field or Group, click the field that you want to use in the Select a Field or Group dialog box, and then click OK. To use a function in the formula, click Insert Function, select the function that you want to use in the Insert Function dialog box, and then click OK. Ive seen some questions recently on the Power Platform Forums about how to send multiple attachments submitted in Microsoft Forms in an email. You can use a template to add an approval step before a form response is added to the Excel table. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. I created a form that has branching so the user may not have a need to answer all of the questions. Attach Item >Business Card - attach an electronic business card to the message. Learn more. when emailing a form using the Save & Send - Send Form feature? Select Home > Attach File, and choose an option: Recent items - select the arrow to find a file or image you have saved or worked with recently. 06:53 AM, @ersula82if you try to trap every question that hasn't been answered and then have a separate email for each combination of possible answers you will end up with a massive and very complicated flow. Then add your question content to the Parse JSON. Select Insert. Windows Dev Center Home ; UWP apps; Get started; Design; Develop; Publish; Resources. By including the form and form template as attachments to the e-mail message, you can help ensure that the e-mail recipients can open the form in Microsoft Office InfoPath, even if they do not have the form template cached on their computers. You can add a secondary submit data connection to your form template that allows users to send their form data in an e-mail message. Well use the file id to retrieve the file and then add the Name of the file and the File content to the array. Note:The people who receive the form data as an attachment in an e-mail message need InfoPath installed on their computers to open the attachment. I would like to have a special recipient to receive an email with the answer according to a field. Search for "send email" and select the Office 365 Outlook action Send an email (V2). View all posts by Paul Papanek Stork. A BLOG about SharePoint & O365 Administration, Design, Development, and Customization . If you've created your form in Excel for the web and select Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. The only issue I have yet, is how can I add the attachments field to the email? I may outsource this if I cannot do it myself, but I want to at least give it the 'ol college try! However, I would like to use the 'get file content' for sharepoint rather than onedrive, since the form that I am getting a file from is a group form, and so the files are stored in a group sharepoint through my university. There's no way to do a "Rename," so you have to use the "Move" action with the new name that you want and then "Remove" the old file. @oemmanuelliyou can't omit the the Get response details action because if you do you won't be able to get any of the response details info in later steps in your flow. Here's the first part of the workflow: Microsoft Forms Forms Forms - Send automatically an e-mail Forms - Send automatically an e-mail Discussion Options Josep Maria Ribes Bonet New Contributor Oct 13 2016 11:44 AM Forms - Send automatically an e-mail Could be really useful to send an e-mail when a user completes a form. Or, for an existing email, select Reply / Reply All or Forward. Microsoft Forms and PowerAutomate: Sending Attachments via Email Gareth Hunt 289 subscribers Subscribe 22K views 2 years ago In this video I will run through how you can use PowerAutomate. Click Send form data to a single destination, and then, in the list, click E-mail. I was wondering if there was a way for the excel spreadsheet that I can see when viewing the link to be attached directly to the email I receive notifying me of the response instead of just a notification. Thanks again for the feedback.Best,Michelle. In our example, we entered the following HTML in the email body, where text in curly brackets indicates the dynamic content: You can combine getting an attachment from a form and creating an approval flow. When users submit their form data in an e-mail message, InfoPath creates an e-mail message with the form data and sends the message to the e-mail recipients that you specified when you created the data connection. In the next step in the flow, "Apply to each," select your form again in the Form Id box. Create the flow Sign into Power Automate. Step 1 - Use this to retrieve the submitted forms info. Step 2 - Using Outlook - Send an email (V2), you can specify yourself as the recipient and then populate the Body with the headers and (green) form attributes. I've looked up several videos on the matter but some of the workflows dont seem to FIT. Thank you. Any update on this? RobLos GallardosMicrosoft Power Automate Community Super User. The only question I have is what about the form responses that the user leaves blank? Was wondering if you had any thoughts on it. So you also need to add a Get response details action to retrieve the questions and the answers submitted in the form. Send email with attaching file uploaded from microsoft forms. As a "Jack of all Trades" I have developed expertise as a network administrator, developer, and DBA. Looking at your Flow, you'll need to have Get responses to allow you to grab the form responses to add into your email (using Dynamic content) before sending the email. The first action as always is the Forms "get response details": You now need to add a "Parse JSON action". Sharing best practices for building any app with .NET. I'm not as familiar with FLOW, FORMS and most OFFICE Apps as I could be, but am learningHoping to get some further advice/instructions on how to accomplish a similar FORM-FLOW setup.I have a Form created, and set up a FLOW to email it to our HelpDesk system (Solarwinds). https://powerusers.microsoft.com/t5/Building-Flows/How-can-I-add-a-file-attached-to-a-Microsoft-Form-to-a/m-p/461067#M55263, If you liked my response, please consider giving it a thumbs up. 06:50 AM I didn't use links on my message body since all the relevant users already had a shortcut available, also the needed data was on the body. I think the biggerpictureis the function to send a notification to the person that filled out the form. Community Support Team _ Alice ZhangIf this posthelps, then please considerAccept it as the solutionto help the other members find it more quickly. What I'd like is for Flow to send an email to the person who filled out the form, to the email address they provided,with a summary of their responses and a standardized message from me (i.e., Thank you, if you need more info call this number, etc etc.). When we catch the reply we need to parse that JSON file that can contain one or more files (since the users may upload several files) and fetch them from OneDrive. Select dynamic content to include details from the form response in your email. docx, then you can type .docx atthe end of the field. API reference; Downloads; Samples; Support Expand the "Get response details" step and copy the contents of the file upload output. I have considered the source endpoint as SharePoint List, but you can have any endpoint as a source trigger. You can use static values, values based on the data in the form, or a formula to specify the e-mail addresses that the form is sent to, the subject line of the e-mail message, and the name of the form. DITTO - email notification would be great!! If your form, however,is set toOnly people in my organization can respondorSpecific people in my organization can respond, only individuals and groups you define- whether everyone in your organization or just specific individuals and groups - can view and respond to your form (even if the email has been forwarded to them). @GBeulen no it won't, the steps you need to add a file uploaded to a Microsoft Forms form to an attachment in a SharePoint list are as shown below. Select to preview or open the attachment. "Attachment Name" add the field "name" from the JSON. Under Insert a sample JSON payload, select the box and paste the file upload output you copied earlier, and then select Done. on You can also specify a field or use a formula to ensure that each form name is unique. Sorry for the dutch, but this template is working fine for me and fit your needs. Thanks for getting back so quick! Let themknowwe've received the form and to send any extra information via automated email. I don't need it to send the specific responses to the body of the HelpDesk ticket. If you want someone else to be notified when a response is submitted, create a custom email notification with Power Automate. Users with other mailboxes, such as those hosted on a dedicated Exchange Serverand accessed via REST APIs, are not supported. For example, you can collect responses from 80 individuals and 20 groups for a total of 100. After I complete the form, I go under File - Save & Send - Send Form and the form opens up in an email, I enter the recipient's name and click on the paperclip to attach a file - let's say a pdf. More information for you to reference: Check and share your form results . Enter the recipients, subject, and body of the email. Search for "Microsoft Forms" in the Power Automate template gallery and select the template named "Notify me in Outlook when a student completes a quiz.". Power Platform and Dynamics 365 Integrations. Always the same link embedded in said email. Jan 23 2021 Would this happen to be in any backlog for further updates? Run your flow once at this point to get some sample output that you can use to generate the JSON schema. A great place where you can stay up to date with community calls and interact with the speakers. Right-click online docsto Change Permissions for editing or viewing. Just to clarify, I am using this internally for training and FAQs. Screenshot of the submit button on the form. Note:Insert the downloaded .png wherever your intended audience can scan it with a QR code scanner. Choose the account you want to sign in with. Emailing a form with an attachment How do I attach another document (pdf, etc.) Create custom messages to display to your users when they submit their forms. We'll start with a pre-built template and customize it to help our managers plan for employees' summer vacations. But you can do it with flow. But the trigger alone wont provide enough detail about what is in the response. Send attachment from form field in email I have the following code to send an email with fields from a form. For example according to a question "country" the country manager should receive the email. If they don't answer all of the question, I will be generating an email that has a bunch of null answers. Step 1 - Use this to retrieve the submitted forms info. More examples of approval flows are in the documentation. I would suggest just populating the email with the relevant fields so that the response is captured in the body (I know it's not what you wanted but it's one of the viable options you can do [recommended]). Then just fill out the email and add the array variable to the Attachments field. 1 answer. - edited Once you click on it you can then edit the body of the email to your linking. I've tried to build the resulting form FIELD BY FIELD in word to absorb the responses, but either due to our version of office365 or other limitations, the WORD CONNECTOR wont fill in the blanks. Let me know if you need further assistance :). Now you are ready to retrieve the details of the files attached to the question in the response and add them to the array. Select Copy and select the Shorten URL checkboxif you want a shorter URL than what's provided. Re: Attach Microsoft Forms response in email. The File content can ge used directly as we retrieve it from OneDrive. Would you be able to post instructions for this? Thank you, by Thanks View best response Labels: forms 66.1K Views 12 Likes The image appears inside the message body. I'm not aware of any easy way to extract the actual form response link itself and have it emailed to SolarWinds via Power Automate. Using MS Form submission as a trigger > Attach PDF (located on SharePoint) based on Form Response to email> Send email to Form Submitter. In this example, we'll create a flow from blank. If you do not want people to use a Submit command or the Submit button on the Standard toolbar when they fill out your form, clear the Show the Submit menu item and the Submit toolbar button check box. In the Data Connection Wizard, in the appropriate boxes, type the e-mail addresses of the recipients, the subject that you want to appear in the e-mail message, and any introductory text that you want, and then click Next. I provided you with a screenshot that the file name is fixed. Only people in my organization can respondand Specific people in my organization can respond options areonly available for Office 365 Educationand Microsoft 365 Apps for business users. You can make a flow that Forms sent a e-mail with the results when a user completes a form. Search for "Microsoft Forms" in the Power Automate template gallery and select the template named "Send form responses for approval.". In Microsoft Forms(https://forms.office.com), open the form or quiz. Delete the SharePoint action that comes with the template. Select the Manually trigger a cloud flow trigger > Add an input > File. Would save you having to actually hunt for the result in Forms as it's sent directly to your inbox. I would want the person who filled out the form to be sent an email also. Of the 100- limit, you can designate up to 20 groups (and each group can contain up to 1,000 individuals). I tested with a PDF and when I receive the email it is not a PDF attachment. That's it! When we catch the reply we need to parse that JSON file that can contain one or more files (since the users may upload several files) and fetch them from OneDrive. Sharing best practices for building any app with .NET. In the Content box, select the dynamic content that corresponds to the file upload option on the form. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Corey helps ISVs develop mobile-first applications for Office 365 using technologies such as Ionic Framework and Azure. When someone creates an item, create a new document using the list values via Microsoft Syntex Content Assembly and then send an email with the generated document as an attachment to one or more people. Select the folder icon and browse to the Excel workbook you created earlier. I just don't know how to set that up.I hope I'm explaining it well enoughAny help or clarifying questions, please lmk.Best,MK. For the body in the send an email section of the flow, would I have to put a heading for every question I have included in my form for it to display the results in an email? Use the Picture Format tab for tools to adjust the image as need be. Notice that we're fetching the file directly by its ID that is provided in the JSON file. However in this case I am being hindered as my delegates are chasing me to see if their registration has been submitted and on several occasions they are submitting twice as they aren't sure it went through. Select Insert > Pictures and locate the image. Hope that makes sense? Verify that the information is correct in the Summary section, and then click Finish. Send email with specific attachment based on Form Business process and workflow automation topics. Tip:Use a message in the On failure box to tell users what to do if they cannot submit their form. Select Home >Attach File, and choose an option: Recent items - select the arrow to find a file or image you have saved or worked with recently. If the people who receive the completed forms use Microsoft Office Outlook 2007, they can add a folder to their Inbox to contain all of the InfoPath forms that they receive and configure that folder to display the data in the forms in columns in Outlook. on For example, to assign ALT+B as the keyboard shortcut for the Submit button and command, type Su&bmit. Send email with specific attachment based on Form response 03-11-2020 08:35 AM Hi! @manuelstgomesPlease address Calom's question.I am having the same issue.