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There are a couple of different ways you can make sure your application is approved: If you have a Gun Trust from the Trust Shop, you have nothing to worry about. Click next to go to the CLEO page. But another acceptable answer is "Investment and all other lawful purposes.". But thats not a problem, as he can simply write: "See attached Page for Additional Information" in Box 4h. Everything else is pretty self explanatory, your address or address of your trust. In this instance, the directions should say: "The tax may be paid by credit or debit card, check, or money order. Because Johns wife put the kibosh on "buying" any more guns, John has the brilliant idea of "building" a 2nd upper receiver to use on his Colt M4 Carbine SBR. and the date. Having a clear and concise ATF Form 5320.23 helps the ATF enter the information when the ATF Form 5320.23 application is received. I'm curious to see if your application had any problems. In Example #5 John is going to store his SBR at the ranch in El Paso, Texas. 2. "10". What is a responsible person ATF? AR, USCIS, or I-9A Number. You will need to find out who the CLEO (chief law enforcement officer) for your county and enter their departments name, name and title of the official and the agency or department's address. The contact form sends information by non-encrypted email, which is not secure. Responsible Person's Questions. Whoever has authority over firearms in the business also has responsibility, as far as the ATF is concerned. We arent doing that just to make it look pretty, we do it because each copy of the Application serves a specific purpose, and each copy is slightly different. Box ?? Instead of the paper Form 1 Application, you can go to the ATF eForms website and try your luck with an electronic Form 1 Application. When you submit a Form 1 Application to the ATF, you are required to send a copy of the Form 1 to the CLEO (Chief Law Enforcement Officer) that has jurisdiction over the address listed in Box 3b. That means you cant just make 2 photocopies of the ATF Copy. How to Fix, Why Does My Glock Rattle? Because John owns a "butt-load" of firearms (his wifes words not ours), he has a gun trust (the Smith Family Trust). ),[7] Model (4d. You can also purchasethe .EFT File Service here. After successfully submitting your form 1, you will get an email containing your CLEO docs. You will also need to provide a physical address. and add a list of the additional uppers/barrels to his Form 1 Application. Select from template, by manufacturer code, FMI Form 1 Registration in the United States. Its a good idea to set your email preferences so that messages including ".gov" never get sent to your spam folder. If you arent sure who should be a responsible person or who must be, you should speak to an attorney who deals regularly with federal firearms licenses. Note: The below walk-through guide is for the September, 2019 update of the ATF 5320.23form and is the most current ATF 5320.23 form. Screen 1: Application Applicant Type:Select which applicant you are. When you build a Silencer, SBR, or other NFA Firearm, you are required to complete 3 copies of the Form 1 Application. [18] If you are building a firearm from scratch, you need to create a Serial Number for your new firearm. Knowing that $3000 was a steal of a deal, John said: "Throw in your March 1980 Bo Derek Playboy and you have a deal. In all of the Smith Family Trust examples (other than Example #5), John can enter the contact information for any of the following CLEOs: Phoenix Police DepartmentMaricopa County Sheriffs OfficeMaricopa County Attorneys OfficeArizona Department of Public SafetyUnited States District Attorney for the District of Arizona. Never enter "Multi" or "Multi-cal" If you enter anything other than one specific caliber, your application is 100% Guaranteed to be Rejected. 3f. Contains information on where you send the CLEO notification. First, check the ATF Form 1 box at the top, fill out applicant name using the name and address of your trust. This is one of the most common mistakes made on the Form 1. Upload all completed & signed Responsible Party Forms (ATF Form 5320.23) to your computer ATF Form 5320.23 - Example of completed Form 5320.23 ; Save a scanned photo of each trustee saved to your computer. 4f. If you have a UPIN, you will select the "Yes" box and included your UPIN Number. Now, eforms applications and paper applications are processed at nearly the same rate. ", John completes Box 4 of his Form 1 Application just like he did in Example #1, with one exception: He enters the Caliber, Barrel length, & Overall Length of the additional upper receiver in Box 4h. Just go to the Members Resources page and click on the button that says: "Create an ATF Form 1 Application." However, filing electronically may take only a few days to get approval . In no way, shape, or form, are we slightly conspiracy theoryish. I had to google this info for my county. I am applying via form 1 to turn my Century Arms AP5 into an SBR. For example: If you were born in Italy, you can enter the name of the "Region" where you were born. People retire, change duties, or move on. Create a Gun Trust with the Trust Shop and use the ATF Form 1 System for free. We accept Bitcoin. Its the computer age, so the natural thing to do when faced with something this confusing, is to look for help on the internet. Select Add Firearm and a new window will pop-up. Please complete item 17.". Click Browse and select your completed and ready to go trust file, select Trust under document type, and select add document. Overall Length This is always the overall length of the firearm you are going to build. You are requesting access to the ATFs eForms System from the Bureau of Alcohol, Tobacco, View the ATF's Official eForm 1FINAL RULE 2021R08F Walk-Through Guide Here 15f2. This is your date of birth. A properly prepared fingerprint card (form FD-258) must be submitted for ALL . is the source of many Form 1 Application rejections. $200 check for any NFA firearms ($5 check for any AOW transfers). Your telephone number goes here. Once completed, scroll down and select Next to be brought to the certify page. I recommend using a trust to file your form 1 under. The Name & Address of Original Manufacturer (4a. Click next to go to the Line Item page where you will enter the info about the suppressor that is also already on the responsible person form that you already are submitting to them. All you have to do is take just the pages that say CLEO Copy on the bottom and mail them to the address on the CLEO form of your chief law enforcement officer. In order to legally obtain a class 3/title 2 weapon, you will need to fill out the ATF Form 5320.23 form and other paperwork. That means if there is a problem with your Form 1, the ATF will reject it and youll have to start all over. Systematic retrieval of data or other content from the Article, whether to create or compile, directly or indirectly, a collection, compilation, database or directory, is prohibited absent express prior written consent from the Trust Shop. 7. The ATF Form 5320.23 - Responsible Person Questionnairepaperwork requires you to submit fingerprint cards. [1] 40% = a huge number of rejected & delayed applications! 3c. Country of Citizenship. This box is not required to be filled out. You are, after all, filling out a Form 1 and probably dont have either. If you are submitting your Form 1 Application as a Trust, Corporation, or Other Legal Entity, DO NOT enter anything in Boxes 11-17. Click next to go to the responsible persons page. Submitting a contact form, sending a text message, making a phone call, or leaving a voicemail does not create an attorney-client relationship. [13] [15] [16] [17], 4g. 8. This is the 5320.1 (very similar to the 5320.23) it looks almost exactly like the 5320.23 Responsible Person form, except it will be all filled out by the ATF with the info you submitted during the eFile. If youre making a firearm for yourself, youll need to select a. 4b.Type of Firearm This will always be the type of firearm you are going to build, but what do you enter? If your business grows between renewal periods, they may require the inclusion of new people in order to grant the renewal. ATF E-Form 1 (5320.1) Revised November 2018. "Other Country/Countries" box, you areexpected to specify what your country/countries of citizenship is/are. This is the serial number that is engraved on the firearm or the serial number that you will engrave on the firearm when you make it, (ATF eForm 1 silencer). (Whether that vagueness is intentional or unintentional, who knows?) 3a. Fortunately that requirement was removed, so you are free to print your applications one-sided. When you sign your documents, make sure that all signatures are original. Thisis your social security number. 3. If you recall ATF Form 7 (Application for a Federal Firearms License), responsible persons is defined in the instructions: A responsible person is: In the case of a corporation, partnership, or association, any individual possessing, directly or indirectly, the power to direct or cause the direction of the management, policies, and practices of the corporation, partnership, or association, insofar as they pertain to firearms.. Each of these numbers is a link to the place where we found the information. Race. You can simply wait unti Use left/right arrows to navigate the slideshow or swipe left/right if using a mobile device, Additional Gun Trust / ATF Paperwork Services, Shrink Your NFA Gun Trust for eForm Upload, FD-258 Fingerprint Card Walk-Through Guide, ATF NFA Engraving Requirements Walk-Through Guide, ATF eForm Registration Walk-Through Guide, Shrink the Size of your NFA Gun Trust Walk-Through Guide, Updating your Silencer/SBR [OAL] Letter Generator, ATF Form 1 & ATF eForm 1 NFA Approval Tracker. NFA firearms include SBRs, heavy weapons, explosive ordnance, and suppressors or silencers. Enter a phone number where the ATF can contact you if they have questions about your application. Box 20 is another terribly worded question. Most of the work for eFiling is getting everything ready ahead of time so when you go to file it can be all done in one sitting. In most trusts the Responsible Persons are the Settlor, Grantor, Creator, Trustee, & Co-Trustees. Sometimes it can be hard to tell the difference between the Model Name and the Serial Number (like it is in the example above). Oh well Moving on. 4i.Reason for making Apparently the 2nd Amendment actually says: "The right of the people to keep and bear Arms, shall not be infringed(but only if you have an acceptable reason). where you enter the contact info of the applicant. The SSN and UPIN are not required. But the real question is: What is a UPIN and do you need to get one?[31]. Regardless, if you are a citizen of the Red, White, & Blue, check the box next to "United States of America." You just need to write to the appropriate Federal Firearms Licensing Center (use this map to determine which is right for you). Some engraving places wont do it without proof of a stamp, Ill just put it that way. If this sounds like you, a UPIN might be your answer. Check yes or no for each question, make sure to put your state and country of birth and sign and date the bottom. If you live in one of these areas, you should enter the name of your city in Box 3d. Filled out ATF Form 5320.23. And, what happens if you accidentaly check "No" rather than "N/A?" Heres an explanation of responsible persons. I have a trust where I am the only member because its easier to keep all the records in one document. Even if the business has a different address, you must enter the address where you are going to keep the firearm. 4a. End of the ATF Form 23 Application - Page 1, Start of the ATF Form 23 Application - Page 2. Type of Firearm. Yep, there are some areas in the U.S. that are not located within a County, Parish, or Borough. There are many, many reasons for this, but the most important reason is that you are much more likely to have people associated with the corp., LLC, etc., that are Responsible Persons, without ever even knowing it. Sometimes you (or your trust, company, etc.) 99.9999999% of the time you will check No. I'm submitting one for a Romanian Draco and I've heard so much conflicting info on whether to put the manufacturer or importer on the RP questionnaire, and whether that has to match the Form 1 Line Item info. Click Register and you will then be brought to a thank you for registering page. Needless to say, the missed opportunity to expand his meager firearms collection (as well as the hangover induced migraine) sent John into a downward spiral of "I dont own an SBR" depression. And, its very difficult to tell whether or not the author really knows what they are talking about. You canbuy the FBI Form FD-258'sPaper Fingerprinting PacketHere. There is too much info about gun trusts to put everything in this guide. Do not use .338 Lapua. (special instructions from the ATF are here, firearms acquisition and disposition record book. Enter your ethnicity and race and move onto the CLEO part. But, there is a Definition for Firearm, so that must be it: OMG! Thats why I like to have the fingerprint cards filled out and ready ahead of time. However, he doesnt like the idea of sacrificing his M4 to do it. And, if you are applying as a Gun Trust, Corp., or Other Legal Entity, you will want to look at our article titled: How to fill out the Form 23. Here are examples for each applicant type: If you are submitting your Form 1 Application as a Gun Trust, you will sign your name followed by the title you use in your trust. In most cases, you will not attach anything here. This is your ethnicity. function myFunction() { Ethnicity. if you dont live inside a County, Parish, or Borough? Is where information on the firearm is provided 4E is not submitted to the CLEO like with 3E. Below your signature, you will need to print your name. If you dont have a Trust Shop Gun Trust, you still have 3 good options: 1. Technically, responsible persons are designated on a case-by-case basis. All responsible persons are required to submit background information to the ATF and have their fingerprints processed. At the bottom of page 2 You should sign the document as a trustee . If you are filing for ATF Tax Stamp as an individual, then you will not need to fill out this form. If you are filing for ATF Tax Stamp as an individual, then you will not need to fill out this form. **Updated January, 2023 with the most current ATF 5320.23 information. Hmmm?? [24] [25], 4k. John likes the idea of building an SBR. Rules of Behavior for ATFs eForms System - Must be Accepted Every 12 Months. The ATF occasionally sends email correspondence, so make sure to enter an address for an email account that you check on a regular basis. These questions will be addressed on the ATF Form 1 5320.1, ATF Form 4 5320.4, or the ATF Form 5 5320.5 that you are filling out. Correct way would be .338 cal. 3g. 9c. Just remember if you see an 800 # from West Virginia, dont auto decline the call, as it is likely the feds looking for additional info. "Permanently" attached means it is welded, staked, or pinned to the barrel. Options are: "Hispanic or Latino" or "Not Hispanic or Latino". If he is building a 2nd upper in 300 AAC Blackout, shouldnt he have entered .300 Cal? John subscribes to the theory: "if one extra upper is good, five extra uppers is better." This needs to be clear and easy to tell it is you. The Serial Number needs to be at least 4 digits long and must contain at least one number. Just put the name of the sheriff office, address to the sheriffs office, and the name and title of the sheriff. Additionally, you get access to all of our other ATF Forms, as well as all gun trust forms. But we assure you that simply isnt the case. So make sure to enter a number where you can be reached between 8 am & 5 pm (you are not required to use your home phone number). John figures the best way to avoid angering his wife any further, is to keep her from hearing all of the gun shots coming from the back yard. A community of hobbyists interested in NFA items, history, and news. Always select the appropriate method of payment, regardless of how you are paying. (Serial Number), the "for the use of the ATF" section at the bottom of Page 2, and Box 12 (Photograph). The only difference between the ATF Copy and the other two copies, is that some areas are covered by a grey box (which means you dont enter any info in those boxes). For Example: Our buddy John Smith previously signed his name as: "John Smith, as Trustee" (in both Box 7 and the Certification). The responsible party form is required to be filled by everyone in your trust. The truth of the matter is that we are, (FYI: We are about 99% sure that theoryish isnt actually a word. And, as previously indicated, John has a wife named Judy that says: "No person in their right mind needs such a butt-load of guns!" We accept Bitcoin. Because hell only be using the SBR when he is at the ranch (which is nearly every weekend), and because Jane caught him filling out a Form 1 Application (meaning he will likely be at the ranch on a more permanent basis), John decides the SBR should stay at the ranch full-time. However, its not smart to wait for the ATF to decide who should be listed as responsible persons. Its best to have an application package as complete as possible before sending it off to the ATF. So, he decides to build a silencer from a Fuel Filter kit. 3f. According to the ATF, a Responsible Person is anyone that "Possesses the power to receive, ship, transport, deliver, transfer or otherwise dispose of a firearm." Then 30 days later, they receive a letter from the ATF that says: "Your Form 1 Application has been rejected (or delayed) for the following reason(s):", The Name of Authorized Official does not match the name in Box 3b (or Form 23, depending on your applicant type). Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. Each Form 23 to be sent to the ATF will need to be accompanied by fingerprints of the responsible person taken on 2 FBI (FD-258) fingerprint cards. Yeah thats great and all, but what does it really mean? On the next page, fill out all the info about the suppressor so it will match the Responsible Person form you already submitted. Social Security Number(See instructions 3C). We dont know about you, but reading that mumbo-jumbo crap is like reading Chinese! Use .223 cal or 5.56 MM. State of Birth. Start of the ATF Form 23 Application - Page 1, ATF Form 23 - Page 1 - Gun Trust Applicant. I got mine in the mail after about a week. Unique Personal Identification Number(See instructions 3C). ),[10] Barrel Length (4e. The SSN and UPIN are not required. Have a JPG or JPEG photo of yourself less than 3mb in size ready in your computer for the eFile process. For example, you might not list yourself on the FFL if you were in the process of selling the business but the license had to be renewed before the sale processed. Your telephone number goes here. But we will add the free order page to the guides, as well - great idea. P.O. Information located within this article isan original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts. Please be aware that refusal to provide this informationmay result in a delay in the NICS background check process.". You can download the original Bureau of Alcohol, Tobacco, Firearms and Explosives ATF Form 5320.23 and our example filled out form below. Unless you are a corporate law attorney, it is extremely difficult to read a Corporate Charter, Articles of Organization, Operating Agreement, etc., and understand who is, in fact, a Responsible Person. Mike Smith, Trustee. You will then be able to pay for the tax stamp before you sign and submit. 15% OFF Gun Trusts with DISCOUNT CODE "GUNTRUST" - Our Gun Trusts Are On Sale! That means, he needs to enter the Name and Address of the gun trust in Box 4a. Create an account to follow your favorite communities and start taking part in conversations. New gun trusts only cost $49 and come with unlimited use of the ATF Form System, so you can use it for all of your future Form 1 Applications. If the ATF calls you (this rarely occurs, as they typically send everything via snail mail or email), it will be during business hours. Order fingerprint cards for free from here: ATF fingerprint card order form. Ethnicity. However, according to the ATF, your application may be delayed if you dont provide your SSN.[30]. 4d. It will look like the cover letter below. Seeing as how item 17 is about UPINs, its safe to say we found our first mistake. x.className += " responsive"; You can also use our ATF 5320.23 Generator to generate your paperwork without .PDF software. This is the country that you were born in and might be differentthanquestion 9a. If you are filling out your ATF Form 4 in conjunction with this form, you can visit our ATF Form 4 walk-through guide here. 3d. There are some circumstances where the business owner wouldnt be listed as a responsible person on the FFL. We advise paying by check, as this method allows you to track the progress of your application by seeing when your check was cashed. Here is the link to a blank 5320.23 in a PDF. Any other use, including any commercial purpose, is strictly prohibited without express prior written consent from the Trust Shop. Have your fingerprints filled out and ready, after the eFile you will get an email with a cover letter and location to mail the filled out fingerprint cards. Otherwise, if you are submitting your Form 1 Application as an Individual, you will complete Boxes 11-17 as follows: Boxes 11a.-11h. [12], Box 4e. 3h. Now its time to put these rules into use with some examples.So, without further ado, the Trust Shop presents: John Smith lives in Phoenix, AZ. **, Why not order the fingerprints free from the ATF instead of buying them from NGT? Barrel Length This is always the Barrel Length of the firearm you are going to build. This is where you upload your notarized trust documents with the add item to trust page that you already have saved to your computer as a pdf. Options are: "United States of America" or "Other Country/Countries." Box 16 If you are an alien, please share your knowledge of interplanetary worm-hole travel with the Trust Shop or enter your AR#, USCIS#, or I94#, whatever that means? If you are building a firearm from scratch, you can use any Model name you want. eFile completed, application number given, and an email containing a cover letter and CLEO doc from the ATF received. [32] The three copies are the ATF Copy, the ATF Copy 2 To Be Returned To Registrant, and the CLEO Copy. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. There is a progress bar at the top showing which page and where you are in the process. Additionally, you get access to all of our other ATF Forms, as well as all gun trust forms. Remember: You are only building from scratch if there arent any Serial Numbers on the frame or lower receiver you are using. Box 5015 Portland, Oregon 97208-5015 Any applications for a Form 1, Form 4, or Form 5 must now include Fingerprint cards and pictures. Individuals: Enter your full legal Name and home address. AR, USCIS, or I-9A Number. 3f. Law Enforcement Notification. x.className = "topnav2"; This box is not required to be filled out. Passport photograph. ALL APPLICATIONS EXCEPT FOR an ATF FORM 5 and an ATF FORM 20 MUST BE MAILED TO THE ADDRESS BELOW: Mailing Address NFA Branch P.O. However, the directions on the Form 1 state that the address of a trust (Corp, other entity, etc.) [6], Corporations & Other Legal Entities: Do not enter your name in Box 3b. At least there arent any mistakes in Box 2. Step by Step Walk-Through Guide for the ATFForm 5320.23 ResponsiblePersonQuestionnaire. Definitely dont start drilling or combining parts in any way that can be considered intent to manufacture. Thanks. if (x.className === "topnav2") { And, if you want to take your own prints,[35] we have all of the supplies you need. 3i. Even when the directions arent at odds with one another, they usually only make you more confused than you were before you read them. Firearm Model. You will then get a cover letter and CLEO doc in your email. Filled out ATF Form 1 Gun Trust Example. Remember: If you are building a firearm from scratch you are not required to use a Model name. We walk you through the entire process. Basically make sure you roll your finger in the top two rows and press in the bottom row. The responsible persons line on ATF Form 7 (your FFL application) can be a bit confusing. So why do the directions in Box 1 tell you to complete Box 17? The wait for ATF Form 1 approval is typically between one and two months with most submissions reporting a turn around of 30 to 40 days. Download ATF Form 5320.23 Filled out ATF Form 5320.23 Example. 1. The ATF Copy of the Form 23 for each responsible person of the trust with photos affixed and fingerprint cards included. Use a pen! Scroll down and click the Register button. So, if you are unsure as to your race, we suggest closing your eyes and pointing a finger (like pin the tail on the donkey). What does that even mean? Answer any other questions pertaining to you and provide the ATF with any numbers requested on the form. Instructions 3C state: "Social Security Number (SSN) and Unique Personal Identification Number (UPIN).